You have registered your business with the national government (eCitizen). But that is not enough. Under the Fourth Schedule of the Constitution, county governments regulate trade within their borders. In Machakos County, you need a Single Business Permit (SBP) and possibly additional licenses depending on your trade. Operating without the correct permits can lead to closure orders, fines, or even criminal prosecution. This guide explains the permits required, how to obtain them, and how to avoid penalties.
Primary Permit: Single Business Permit (SBP)
Every person or entity carrying out business within Machakos County must obtain an SBP. The fee depends on the business category and turnover (or estimated turnover for new businesses). Categories include:
- Wholesale & retail trade
- Hospitality (hotels, restaurants, bars)
- Professional services (lawyers, accountants, consultants)
- Transport & logistics
- Manufacturing & construction
You apply online via the Machakos County e‑services portal (or physically at the County Treasury in Machakos town). Required documents: business registration certificate, KRA PIN, lease agreement or title deed of business premises, and ID of proprietor/directors.
Additional Specific Licenses
Renewal and Penalties
The SBP is valid for one calendar year (January to December). Renewal applications open from November to March. Late renewal attracts a penalty of 25% to 50% of the annual fee. Operating without a valid SBP can result in:
- Fine of up to Ksh 100,000 or imprisonment (under the County Finance Act).
- Seizure of goods and closure of premises by county enforcement officers.
- Inability to get certain government tenders or contracts.
How an Advocate Can Help
While you can apply for permits yourself, an advocate or licensed business registration agent can:
- Help you classify your business correctly to avoid overpaying fees.
- Liaise with county officials if your application is stalled.
- Represent you in case of a dispute over permit requirements.
"Compliance with county by‑laws is not optional – it's the price of doing business. We often see entrepreneurs who paid for national registration but ignored the single business permit, only to be shut down during a county inspection. Don't be that person." — Naomi Mutinda, Commercial Advocate
Musyoka & Mutinda Advocates assists Machakos businesses with permit applications, renewals, and compliance audits. Contact us to avoid unnecessary fines.